The difference between functions and job responsibilities.

The development of labor relations has led to the precise definition of the terms of reference and competencies of each employee. Management sometimes forces its employees to go beyond their official duties and perform functions that are unusual for them. An accurate delineation of concepts will help employees of organizations to better understand their rights and, accordingly, to defend them reasonably.


Functions - the specific field of activity of the employee, the ideal result of his work, aimed at achieving corporate goals. These include, depending on the sphere of work, the execution of instructions from the management, HR administration, technical and operational control, and much more. This is the expected result that the employee should bring as a result of successful activities.

Job responsibilities - specific actions performed by an employee to perform functions and achieve assigned tasks. This is a comprehensive set of processes that an employee must complete on time and at an acceptable level of quality. Job responsibilities should be specific and outline the best way for the employee to perform the assigned tasks.


Thus, the key difference between these categories is the essence of the concepts. Functions - the predicted or expected result of the work of an employee of the enterprise. This concept is general and extremely broad. Job responsibilities are a process that is both responsibilities and recommendations to an employee. They are secondary to functions and are more detailed and specific.

Both functions and duties should be enshrined in the regulations of the organization. Going beyond the defined framework is allowed only in special cases and, as a rule, not at the initiative of the employee.


  1. The scope of concepts. Functions are a general category, while duties are private.
  2. Hierarchy. Functions are primary, and job responsibilities are built on their basis.
  3. Essence. Functions are a predictable result of an activity, responsibilities are a description of a process.
  4. Detailing. Functions in general form reveal the tasks of the employee, and responsibilities - they specify them as much as possible.